Join the team at
the YMI Cultural Center

JOB DESCRIPTION

Reports to: Executive Director and works closely with the Board of Directors

JOB SUMMARY

TThe Operations and Finance Director plays a critical role in ensuring the organization's financial health, efficiency, and the successful management of revenue-generating activities such as venue space rentals and social enterprise initiatives. This role requires strong financial acumen, operational expertise, leadership skills, and a commitment to the organization's mission and values. Responsibilities cover revenue generation from facilities, building operations, and financial management  for the YMICC.

PRINCIPAL RESPONSIBILITIES

Revenue Generation

• Venue Rental Management: - Oversee all aspects of the venue rental process, including inquiries, tours, and contract negotiations with the support of staff. - Oversee the scheduling and logistics of venue rental activities, including setup, breakdown, and on-site support during events. - Maintain a comprehensive database of venue rental clients and relevant information.

• Contract Management: - Prepare and review venue rental contracts, ensuring accuracy, clarity, and compliance with legal and organizational policies. - Negotiate contract terms and conditions with clients, ensuring a fair and mutually beneficial agreement. - Monitor contract deadlines and deliverables, proactively addressing any potential issues. - Collaborate with external counsel, as needed, for complex contract issues. - Enforce terms and conditions of venue rental contracts, promptly addressing any breaches or disputes.

• Rental Financial Management: - Ensure accurate and timely invoicing and collection of rental fees. - Track rental income,  manage receivables and payables, deposit, refunds, and financial records related to venue rentals. - Provide financial reports and analysis related to venue rental revenue and expenses.

BUILDING MANAGEMENT & MARKETING LEADERSHIP

• Managing Facility Operations: Oversee and ensure the building’s upkeep and quality. ensuring that the building and the rental spaces  are well-maintained and meet safety standards. Ensure that building systems operate effectively and efficiently Including HVAC, electrical, plumbing, access points.

• Marketing & Promotion:  Develop and implement strategies to attract renters, advertising available spaces, and maximizing space utilization to achieve budgetary goals. Collaborate with community stakeholders building relationships with community partners, local businesses, and potential renters.

• Technology Management:  Oversee and manage website capabilities and functionality. Maintain and ensure that  digital and audio visual systems, communications systems, and lighting meet operational and organizational needs.

FINANCIAL PLANNING/ BUDGETING AND MANAGEMENT

• Develop and implement financial policies, procedures, and internal controls to ensure compliance with laws, regulations, and best practices. Manage day-to-day financial operations, including accounts payable/receivable, payroll, and cash management.

• Develop and manage the organization's annual budget, monitoring financial performance against targets and providing regular updates to the executive director and board.

• Monitor budgetary performance and provide regular financial reports to the executive director and board of directors.

• Develop and report financial forecasts and recommend strategies to achieve financial goals.

• Oversee all accounting functions, including general ledger, accounts payable/receivable, invoicing, payroll, and financial reporting.

• Maintain relationships with financial institutions and manage cash flow for operational needs.

• Coordinate the annual financial audit and tax filings, collaborating with external auditors and tax consultants.

• Develop and maintain financial forecasts and multi-year projections, analyzing risks and opportunities to support strategic decisions.

• Oversee financial aspects of grant and contract proposals and reporting in collaboration with the Executive Director.

• Serve as an internal financial advisor to the executive director and team, and the board, providing input on financial implications of organizational decisions.

• Ensure financial transactions are documented accurately and timely and maintain complete and up-to-date financial records.

• Responsible for oversight and processing of payroll activities.  Manage and monitor grants, contracts, and other funding sources to ensure compliance with financial reporting requirements.

• Financial Reporting and Analysis: - Produce financial statements, reports, and projections to support decision-making by the executive director, board of directors, and external stakeholders. - Conduct financial analysis to identify trends, risks, and opportunities for cost efficiency and revenue generation. Provide financial insights and recommendations to support long-term sustainability and growth.

• Compliance & Internal Controls and Insurance - Ensure compliance with all relevant financial regulations, accounting principles, and internal policies. - Develop and maintain appropriate internal controls to safeguard the organization's assets and prevent fraud. - Coordinate and support internal and external financial audits. Ensure that the YMICC has appropriate insurance coverage for all activities, rental functions, facilities, personnel and board of directors.

QUALIFICATIONS

• Bachelor's degree in accounting, finance, or a related field. Advanced financial certification preferred.

• Proven experience (minimum 5 years) in financial management, preferably in a non-profit organization. 

• Proven experience in hospitality management, contract management, venue rental or related field. 

• Strong knowledge of financial planning, budgeting, and reporting.

• Familiarity with non-profit accounting standards (e.g., FASB, IRS regulations) and grant management. 

• Proficient in financial software and tools (e.g., QuickBooks, Excel) and ability to utilize financial systems effectively. 

• Excellent negotiation and communication skills, with the ability to establish and maintain positive client relationships. 

• Excellent analytical and problem-solving skills, with a keen attention to detail. 

• Strong leadership and team management abilities. 

• Excellent communication and interpersonal skills. 

• Ability to work well in a fast-paced and dynamic environment.

HOW TO APPLY

Please submit your resume and cover letter to Info@YMICulturalCenter.org